Supplier invoices are a classic time sink. They arrive in every format, must be checked against orders and then typed into the accounting system. It is also one of the processes where AI agents show results the fastest.
The flow, step by step
- 01The invoice arrives by email or is dropped into a shared folder
- 02The agent reads it, even from a scan, and extracts the key fields
- 03It matches the invoice with the purchase order and the delivery
- 04It checks the amounts, the VAT and the supplier details
- 05It creates the entry in your ERP, such as Odoo or Sage
- 06Anything unusual goes to a person, with the reason explained
Where people stay in control
You set the rules. Amounts above a threshold, new suppliers or mismatches always go to your finance team for approval. The agent prepares the work and explains what it found. A person makes the final decision.
What changes for the finance team
Instead of typing data, the team reviews exceptions and spends its time on analysis and supplier relations. Invoices are processed the day they arrive, with a complete trace of every check.
What you need to get started
Access to the mailbox or folder where invoices arrive, read and write access to your ERP, and a few hundred past invoices to test on. Most projects of this kind go live within a few weeks.
Curious what this would look like with your own invoices and ERP? A free audit is the quickest way to find out.